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Your medical records

summary care record

Your medical records

Confidentiality & Medical Records

The practice complies with data protection and access to medical records legislation. Identifiable information about you will be shared with others in the following circumstances:

  • To provide further medical treatment for you e.g. from district nurses and hospital services.
  • To help you get other services e.g. from the social work department. This requires your consent.
  • When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care.

If you do not wish anonymous information about you to be used in such a way, please let us know.

Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff. All information concerning you and your health record is kept completely confidential.

Access to your medical record

Under the Data Protection Act 1998 (s7), you have the right to view your medical record. The request must be made in writing by the person concerned (or if by their representative, a form and their signature is required). We charge £10 for you to come in and view your computer record (or for a printout) and a price per page for any notes you wish to have copied from your paper records.

Summary Care Record

A Summary Care Record is an electronic record which contains information about the medicines you take, allergies you suffer from and any bad reactions to medicines you have had.

Having this information stored in one place makes it easier for hospital healthcare staff to treat you in an emergency, or when your GP practice is closed, as they will be able to access this basic information from your Summary Care Record. 

Further information is available on the NHS Website. 

All patients are automatically opted into the Summary Care Record. If you wish to opt out, please speak to a receptionist and they will do this for you.


Using information about the care you have received enables those involved in providing care and health services to improve the quality of care and health services for all. The role of the Health and Social Care Information Centre (HSCIC) is to ensure that high quality information is used appropriately to improve patient care. NHS England has therefore commissioned a programme of work on behalf of the NHS, public health and social care services to address gaps in information. Your date of birth, full postcode, NHS number and gender rather than your name will be used to link your records in a secure system, managed by the HSCIC. Once this information has been linked, a new record will be created. This new record will not contain information that identifies you. The type of information shared, and how it is shared, is controlled by law and strict confidentiality rules.

Further information is available on the NHS Website and HSCIC Website.

All patients are automatically opted into the Care.Data programme. If you wish to opt out, please speak to a receptionist and they will do this for you.

Freedom of Information

Information about the GPs and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.

Data Security Policy

The purpose of this document is to outline how we prevent data security breaches and how we react to them when prevention is not possible. By data breach we mean a security incident in which the confidentiality, integrity or availability of data is compromised. A breach can either be purposeful or accidental.   Data Security Policy



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