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Your medical records

summary care record

Your medical records

Confidentiality & Medical Records

The practice complies with GDPR 2018; The Data Protection 2018 and Access to Medical Records Legislation. Identifiable information about you will be shared with others in the following circumstances:

  • To provide further medical treatment for you e.g. from district nurses and hospital services.
  • To help you get other services e.g. from the social work department. This requires your consent.
  • When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care.

If you do not wish anonymous information about you to be used in such a way, please let us know.

Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff. All information concerning you and your health record is kept completely confidential.

Access to your medical record

Under GDPR 2018 & The Data Protection Act 2018 , you have the right to view your medical record. The request must be made in writing by the person concerned (or if by their representative, a form and their signature is required).   Access to Records Application

Summary Care Record

A Summary Care Record is an electronic record which contains information about the medicines you take, allergies you suffer from and any bad reactions to medicines you have had.

Having this information stored in one place makes it easier for hospital healthcare staff to treat you in an emergency, or when your GP practice is closed, as they will be able to access this basic information from your Summary Care Record. 

Further information is available at

All patients are automatically opted into the Summary Care Record. If you wish to opt out, please complete the opt out form Opt Out SCR and hand in to our reception team.

Your NHS Data Matters

Your health records contain information which can be used to help with research and planning. If you would like this to stop, you can opt out of this yourself or on behalf of someone else.  For example, if you are a parent or guardian of a child under the age of 13.     

Your choice will only apply to the health and care system in England.

Freedom of Information

Information about the GPs and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.

Data Security Policy

The purpose of this document is to outline how we prevent data security breaches and how we react to them when prevention is not possible. By data breach we mean a security incident in which the confidentiality, integrity or availability of data is compromised. A breach can either be purposeful or accidental.   Data Security Policy



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